The Chiefs of Ontario is looking for a qualified and motivated individual for the position of Administrative Coordinator. The Coordinator is expected to coordinate a wide range of complex and confidential administrative and support tasks. The incumbent provides intermediate level expertise to the position, manages confidential and time sensitive information and serves as a primary point of contact with management.
Location: Toronto, Ontario
Duties and Responsibilities:
Responsible for providing daily assistance in administrative duties by providing effective scheduling management.
Full meeting preparation including agendas, booking location/venue, catering, and preparation of approved meeting packages.
Work with Human Resources to organize on a variety of confidential tasks.
Record, transcribe and prepare minutest for Meetings, workshops and seminars.
Communication on meetings and preparation including recording and transcribing meeting minutes.
Maintenance of an effective electronic filing system.
Work with the different sectors and finance on reporting, purchase orders and invoicing.
Drafting and editing correspondence, reports and internal office communications.
Manage and oversee small projects, task teams and budgets.
Collaborate and share information in a dynamic team environment within COO.
Responsible for general administrative duties as required.
Must be able to work flexible hours during busy seasons i.e., assembly seasons; out of town meetings, etc.
1-3 years of proficient work experience.
Finance and Human Resources experience is an asset.
Working knowledge of First Nations governance structure an asset.
Post-secondary diploma or degree is not required but is extremely recommended.
A valid driver’s licenses and any other licenses and/or certificates will be considered an asset i.e., first aid/CPR training, coaching, WHMIS, etc.
Knowledge of Indigenous culture and values and rights in particular, the nations that reside within the boundaries of the province of Ontario.
Exceptional knowledge of various computer applications (MS Word, MS Excel, MS PowerPoint).
Must be able to communicate clearly and concisely both written and orally.
Demonstrates the ability to stay organized in a fast-paced environment.
Highly developed interpersonal skills and the ability to develop and maintain good working relationships within the organization and external agencies or affiliates.
Ability to work independently and meet tight deadlines.
DURATION: March 2023 to March 31, 2024 (Potential for renewal based on funding approval)
APPLICATION DEADLINE: Open until filled
Only successful candidates will be contacted.
Successful candidate must be fully vaccinated against Covid-19.
Send letter of application, resume, and include two references marked confidential to: