Administrative Coordinator

Administrative Coordinator

The Chiefs of Ontario is looking for a qualified and motivated individual for the position of Administrative Coordinator. The Coordinator is expected to coordinate a wide range of complex and confidential administrative and support tasks. The incumbent provides intermediate level expertise to the position, manages confidential and time sensitive information and serves as a primary point of contact with management.

Location:  Toronto, Ontario

Duties and Responsibilities:

• Responsible for providing daily assistance in administrative duties by providing effective scheduling management.
• Full meeting preparation including agendas, booking location/venue, catering, and preparation of approved meeting packages.
• Work with Human Resources to organize on a variety of confidential tasks.
• Record, transcribe and prepare minutest for Meetings, workshops and seminars.
• Communication on meetings and preparation including recording and transcribing meeting minutes.
• Maintenance of an effective electronic filing system.
• Work with the different sectors and finance on reporting, purchase orders and invoicing.
• Drafting and editing correspondence, reports and internal office communications.
• Manage and oversee small projects, task teams and budgets.
• Collaborate and share information in a dynamic team environment within COO.
• Responsible for general administrative duties as required.

Must be able to work flexible hours during busy seasons i.e., assembly seasons; out of town meetings, etc.

Qualifications:

• 1-3 years of proficient work experience.
• Finance and Human Resources experience is an asset.
• Working knowledge of First Nations governance structure an asset.
• Post-secondary diploma or degree is not required but is extremely recommended.
• A valid driver’s licenses and any other licenses and/or certificates will be considered an asset i.e., first aid/CPR training, coaching, WHMIS, etc.
• Knowledge of Indigenous culture and values and rights in particular, the nations that reside within the boundaries of the province of Ontario.
• Exceptional knowledge of various computer applications (MS Word, MS Excel, MS PowerPoint).
• Must be able to communicate clearly and concisely both written and orally.
• Demonstrates the ability to stay organized in a fast-paced environment.
• Highly developed interpersonal skills and the ability to develop and maintain good working relationships within the organization and external agencies or affiliates.
• Ability to work independently and meet tight deadlines.

DURATION: March 2023 to March 31, 2024 (Potential for renewal based on funding approval)

APPLICATION DEADLINE: Open until filled

Only successful candidates will be contacted.

Successful candidate must be fully vaccinated against Covid-19.

Send letter of application, resume, and include two references marked confidential to:

Email: opportunities@coo.org