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Administrative Coordinator

Administrative Coordinator

The Chiefs of Ontario is looking for a qualified and motivated individual for the position of Administrative Coordinator. The Coordinator is expected to coordinate a wide range of complex and confidential administrative and support tasks. The incumbent provides intermediate level expertise to the position, manages confidential and time sensitive information and serves as a primary point of contact with management.

Location:  Toronto, Ontario

Duties and Responsibilities:

  • Responsible for providing daily assistance in administrative duties by providing effective scheduling management.
  • Full meeting preparation including agendas, booking location/venue, catering, and preparation of approved meeting packages.
  • Work with Human Resources to organize on a variety of confidential tasks.
  • Record, transcribe and prepare minutest for Meetings, workshops and seminars.
  • Communication on meetings and preparation including recording and transcribing meeting minutes.
  • Maintenance of an effective electronic filing system.
  • Work with the different sectors and finance on reporting, purchase orders and invoicing.
  • Drafting and editing correspondence, reports and internal office communications.
  • Manage and oversee small projects, task teams and budgets.
  • Collaborate and share information in a dynamic team environment within COO.
  • Responsible for general administrative duties as required.

Must be able to work flexible hours during busy seasons i.e., assembly seasons; out of town meetings, etc.


  • 1-3 years of proficient work experience.
  • Finance and Human Resources experience is an asset.
  • Working knowledge of First Nations governance structure an asset.
  • Post-secondary diploma or degree is not required but is extremely recommended.
  • A valid driver’s licenses and any other licenses and/or certificates will be considered an asset i.e., first aid/CPR training, coaching, WHMIS, etc.
  • Knowledge of Indigenous culture and values and rights in particular, the nations that reside within the boundaries of the province of Ontario.
  • Exceptional knowledge of various computer applications (MS Word, MS Excel, MS PowerPoint).
  • Must be able to communicate clearly and concisely both written and orally.
  • Demonstrates the ability to stay organized in a fast-paced environment.
  • Highly developed interpersonal skills and the ability to develop and maintain good working relationships within the organization and external agencies or affiliates.
  • Ability to work independently and meet tight deadlines.

DURATION: March 2023 to March 31, 2024 (Potential for renewal based on funding approval)


Only successful candidates will be contacted.

Successful candidate must be fully vaccinated against Covid-19.

Send letter of application, resume, and include two references marked confidential to:

Email: [email protected]

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