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Facilities Renewal Project Manager

Facilities Renewal Project Manager

Date: Nov 17, 2020

Location: Waterloo, CA

Company: Wilfrid Laurier University

Department: Facilities and Asset Management

Job Type: Continuing

Full-time/Part-time: Full Time (>=1249 hrs/year)

Campus: Waterloo

Reports to: Manager: Project Management, Capital Projects

Employee Group: WLUSA

Application Deadline: November 30th, 2020

Requisition ID: 876

Wilfrid Laurier University is a leading multi-campus university that excels at educating with purpose. Through its exceptional employees, students, researchers, leaders, and educators, Laurier has built a reputation as a world-class institution known for its rich student experience, academic excellence, and global impact.  With a commitment to Indigenization and commitment to equity, diversity, inclusion, Laurier’s thriving community has a place for everyone.

Laurier has more than 19,000 students and 2,100 faculty and staff across campuses in Waterloo and Brantford, as well as locations in Kitchener and Toronto. The university is committed to providing an inclusive workplace and employing a workforce that is reflective of local and national demographics. Our locations are situated on the traditional territories of the Neutral, Anishnawbe, and Haudenosaunee peoples. We recognize the unique heritages of Indigenous peoples and support their intentions to preserve and express their distinctive Indigenous cultures, histories, and knowledge through academic programming and co-curricular activities. Laurier’s Centre for Indigegogy is one example of how Laurier honours Indigenous knowledge.

Position Summary:

Operating with limited direction from the Manager: Project Management, Capital Projects the Facilities Renewal Project Manager is responsible for the direction, coordination, implementation, execution, control and completion of multiple, complex capital projects from concept to completion in the most cost effective and timely manner.  This position, using a project management approach, will manage and lead projects from concept through completion, including phases such as analysis, definition of requirements, technical and mechanical/electrical design, construction, bid and award, construction implementation, closeout, and warranty management.   Primary responsibility for tracking and managing budget and schedule for multiple concurrent projects.   The incumbent will manage internal and external client relationships with project stakeholders, consultants and contractors, will lead cross-functional and technical teams, and will drive project requirements, priorities, and deadlines.  This position will provide specific technical advice and supervision for mechanical and electrical projects and become a liaison with our Operations Team. This position will have a focus of facilities renewal projects and planning.  Projects may range from small internally designed projects to large, complex, multi million-dollar new building projects designed by external consultants. This position will review construction sites for following the university’s health and safety policies and proper documentation.


  1. Design
    1. Interacts with user groups to define project requirements and develop documents which become the basis for design; Responsible for implementation and enforcement of University design standards and guidelines. Responsible for corrective action if scope deviates from project requirements or design standards.
    2. Directs Laurier personnel from several departments to provide input into design and construction of multiple complex building systems. Takes corrective action as necessary to ensure schedule and budget are maintained.
    3. Develops project budget in consultation with users, design professionals and University management.  Responsible for taking corrective action when budget, deviates
    4. Prepares project schedules that will include all critical items throughout the project including the design schedule and the construction schedule.  Responsible for taking corrective action if schedule deviates
    5. Develop multi-year facilities renewal plan and budgets.
  1. Procurement and Permitting
    1. Develops Request for Proposal documents and negotiates the Terms of Reference for consultants, including aspects such as the building requirements, special sub consultants, applications for approvals, design schedules, allowable disbursements, fee payment schedule, etc.;
    2. Oversees the tendering of capital projects in accordance with University policies and ensures that the contract documents are complete and the tender form is clear to interpret;
    3. Oversees application for building permits, site plan approval and other permit authorities (heritage, TSSA, ESA, etc.)
  1. Construction
    1. Responsible for reviewing shop drawings and/or ensuring that the consultant thoroughly reviews shop drawings.  Monitors critical delivery dates and undertakes corrective action when specified materials are not available or are unsatisfactory;
    2. Evaluates alternatives and their impact on project scope, schedule and cost. Makes decisions that directly impact the life cycle cost (construction, maintenance, and operation costs) of the facilities.
    3. Negotiates design changes and contract changes/extras with consultants and with contractors
    4. Reviews invoices and payment certificates and makes recommendations for payment of all capital project costs, including consultants, contractors, and suppliers.;
    5. With a Health and Safety background this position will be responsible to perform monthly inspections of sites, create reports and recommendations and be the designate for the department.
  1. Post-Construction
    1. Conducts post-project evaluations; identifies lessons learned; completes assessments of consultants and contractors; provides feedback for continuous improvement of University capital project processes and procedures
    2. Works cooperatively with the Planning, Design, and Construction team, and with Facilities and Asset Management group to provide to technical support and input in to the ongoing management and maintenance of University facilities.


  • Bachelor’s degree in Mechanical Engineering (preferred) or Electrical Engineering
  • 5 years related work experience
  • Registration as a C.E.T., or P.Eng considered an asset
  • PMP designation and LEED accreditation is a plus
  • Institutional or commercial renovation/construction knowledge and experience
  • Demonstrated experience in construction project management
  • Thorough knowledge of Ontario Health and Safety Act
  • Thorough knowledge of Ontario Building Code; BCIN certification in one or more categories would be considered an asset
  • Ability to read, and comprehend engineering and architectural drawings and specifications
  • Training in and working knowledge of AutoCAD
  • Training in and working knowledge of Revit considered an asset

Interpersonal Skills:

  • Proven verbal and clear, concise written communication skills
  • Skills in negotiating, often in an adversarial context (construction contracts)
  • Ability to motivate others to complete required work in a timely manner
  • Ability to manage expectations and constraints of multiple stakeholders
  • Ability to deal with challenging situations related to projects
  • Ability to collaborate broadly in a team environmen

Organizational Skills:

  • Able to work with minimum supervision
  • Proven project-management training & experience
  • Able to reliably multi-task on time and budget project procurement
  • Experience in accurate project estimating, forecasting, and budgeting

Technical Skills:

  • Familiarity with relevant Codes and Regulations (Ontario Building Code, Fire Code, Occupation Health and Safety Act, Regulations for Construction Projects, Asbestos and Designated Substance regulations)
  • Thorough knowledge of building systems (electrical, mechanical, building automation, lighting controls, fire and life safety systems, telecommunications, information technology systems., security systems)
  • Knowledge of architectural design and materials including interiors, finishes, and building envelope
  • Familiarity with VFA facility asset management software considered an asset


Position Grade: SH-11

Rate of Pay:  $42.08 – $49.52 per hour

Hours of Work: This is a full-time continuing position. Typical hours of work are Monday-Friday 8:30am-4:30pm

This position is eligible for educational equivalenciesPlease refer to the attached link for details

Job Evaluation Factor Scores:

WLUSA/WLU Job Evaluation Factors              Score               
Education and Experience 7
Interpersonal Skills 4.5
Applied Reasoning and Analytical Skills 5
Physical Skills 3
Co-ordination and Planning 5
Responsibility for Others 2
Impact of Decisions 4.5
Mental Effort 5
Physical Effort 3
Multiple Demands and Priorities 3.5
Working Environment 4

Wilfrid Laurier University endeavors to fill positions with qualified candidates who have a combination of education, experience, skills and abilities to successfully perform the duties of the position while demonstrating Laurier’s Employee Success Factors.

Equity, diversity and creating a culture of inclusion are part of Laurier’s core values and central to the Laurier Strategy. Laurier is committed to increasing the diversity of faculty and staff and welcomes applications from candidates who identify as Indigenous, racialized, having disabilities, and from persons of any minority sexual and gender identities. Indigenous candidates who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact the Office of Indigenous Initiatives. Candidates from other equity seeking groups who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact Equity & Accessibility. We have strived to make our application process accessible, however if you require any assistance applying for a position or would like this job posting in an alternative format, please contact Human Resources. Contact information can be found at

Should you be interested in learning more about this opportunity, please visit for additional information and the online application system. All applications must be submitted online. Please note, a CV and letter of introduction will be required in electronic form.

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