Policy & Communications cross-sector with Housing & Infrastructure – Coordinator

The Chiefs of Ontario is looking for a qualified and motivated individual for the vacant Coordinator serving both the Policy & Communications Sector and the Housing & Infrastructure Sector.  Under the supervision of the sector Directors the Coordinator is expected to coordinate a wide range of complex and confidential administrative and support tasks.  The incumbent provides intermediate level expertise to the position, manages confidential and time sensitive information and serves as a primary point of contact with management.

LOCATION: 468 Queen Street East, Toronto ON

DUTIES AND RESPONSIBILITIES:

• Responsible for providing daily assistance in administrative duties by providing effective scheduling management.
• Record, transcribe and prepare minutes for Meetings, workshops and seminars.
• Full meeting preparation including agendas, booking location/venue, catering, and preparation of approved meeting packages.
• Communication on meetings and preparation including recording and transcribing meeting minutes.
• Maintenance of an effective electronic filing system.
• Drafting and editing correspondence, reports and internal office communications.
• Manage and oversee small projects, task teams and budgets.
• Collaborate and share information in a dynamic team environment within COO.
• Responsible for general administrative duties as required.
• Preform other duties as assigned.

Candidates must be willing to work flexible hours during peak periods, such as assembly seasons and out-of-town meetings. Travel will also be necessary.

QUALIFICATIONS:

• 1-3 years of proficient work experience in a First Nations community of organization is essential.
• Post-secondary diploma or degree is not required but is extremely recommended.
• Valid driver’s license and any other licenses and/or certificates will be considered an asset i.e. first aid/CPR training, coaching, WHMIS, etc.
• Knowledge of Indigenous culture and values and rights in particular, the nations that reside within the boundaries of the province of Ontario.
• Exceptional knowledge of various computer applications (MS Word, MS Excel, MS PowerPoint).
• Must be able to communicate clearly and concisely both written and orally.
• Demonstrates the ability to stay organized in a fast-paced environment.
• Highly developed interpersonal skills and the ability to develop and maintain good working relationships within the organization and external agencies or affiliates.
• Ability to work independently and meet tight deadlines.

BENEFITS:

• Two (2) Weeks Paid Time Off for December Holiday Break
• Two (2) Weeks of Paid Vacation per Year, Progressively Increasing After Years of Service
• Ten (10) Days of Sick Time per Year
• Five (5) Days of Personal Time per Year
• Employer Matched Pension
• 100% Employer Paid Group Insurance, Including Extended Health Coverage, Dental, Short-/Long-Term Disability, and Life Insurance

BASE SALARY: $45,000 – $65,000 per year, as determined by experience

DURATION: ASAP – March 31^st 2027 (Potential renewal contingent upon funding approval)

Send a cover letter, resume, and two (2) references marked confidential to:

Ashley Nardella, Human Resources: opportunities@coo.org

Applications will be accepted until the position is filled.

All Applicants must be eligible to work in Canada.

Only successful Candidates will be contacted.