Program Coordinator, Story Fund

The Indigenous Screen Office is Hiring: Program Coordinator, Story Fund
Full-Time Permanent
Salary Range: $50,000 – $60,000

Indigenous Screen Office

The Indigenous Screen Office (ISO) is an independent national advocacy and funding organization serving First Nations, Inuit and Métis creators of screen content in Canada. The ISO’s mandate is to foster and support narrative sovereignty and cultural revitalization by increasing Indigenous storytelling on screens and promoting Indigenous values and participation across the sector.

The ISO is a growing organization with an Indigenous team currently located in Ontario, Quebec, BC and Manitoba. ISO operates as a virtual office and applicants for this role can be based anywhere in Canada. ISO offers competitive salary and vacation time, a comprehensive health benefits plan and pension program for employees.

Title and Responsibilities

The Program Coordinator – Story Fund is responsible for coordinating administrative processes and communications for ISO Story Fund programs and the Story fund Program Manager. The Program Coordinator will report to the Director of Funding Programs.

This position requires organizational skills, attention to detail and the ability to multitask. A helpful attitude and openness and willingness to “pitch in” and learn when required. As a support person to staff and a possible first contact for applicants callers requesting program information, a welcoming approach and commitment to being a support to ISO’s mandate is required. The Program Coordinator of the Story Fund will perform duties and responsibilities as outlined in the job description.

Conflict of Interest restrictions: The successful candidate may not work in any paid capacity with organizations and collectives that apply to or receive funding through ISO funding programs.

JOB DESCRIPTION

POSITION TITLE: Program Coordinator, Story Fund
JOB TYPE: Full-time, permanent
REPORTS TO: Director of Funding Programs

PURPOSE
The Program Coordinator is responsible for coordinating administrative processes and communications for ISO Story Fund funding programs. The successful candidate will work closely with the Program Manager of the Story Fund to achieve the following.

KEY RESPONSIBILITIES

Suggest improvements or areas of development for ISO programs, processes and policy;
Manage the applicant portal;
Provide support to the program manager in the assessment of all Story Fund programs.
Provide support to applicants on specific questions with regards to the application process;
Respond to inquiries from applicants;
Coordinate applications and review eligibility criteria in preparation for assessment process;
Communicate with jury on invitations, scheduling, assessment materials, required documents and assessment process;
Coordinate payments for assessors;
Take minutes in assessment meetings, coordinate assessment spreadsheets to facilitate decision-making;
Send out notifications and manage paperwork and payment processes for funding;
Track final reporting and eligibility of applicants of ISO funding programs;
Disseminate information to the public about ISO funding programs, eligibility, application writing, processes and policies.
Support program design process, draft and revise program guidelines and copy edit materials for website, applicant portal and announcements;
Support program policy development, communication briefs and written materials;
Manage and coordinate emails from the general funding email and developing a mechanism for responses;
Assist the program manager in creating processes that streamline each program including applicant pre-checks, vetting of Identity, company ownership, production schedules and budget;
Gathering data and statistical information and materials for the ISO annual report and other data collection requests
Support the Program Manager throughout the life cycle of the funding and payment processes.

EDUCATION AND EXPERIENCE REQUIREMENTS

Post-secondary education in a related field or a combination of comparable skills and experience.
Experience in a cultural and/or not-for-profit sector;
Minimum 1 year in a similar role supporting funding programs;
Experience working with Indigenous communities or an in-depth knowledge of Indigenous governance, administration and policy issues through lived or learned experience.
Being bilingual in English and French is an asset

KNOWLEDGE AND SKILLS REQUIREMENTS

Demonstrated commitment to and understanding of the mission and values of ISO;
Demonstrated ability to handle multiple priorities and be self-motivated in a high pressure and demanding work environment;
High level of business administration skills, including Microsoft Office;
Previous experience working with databases;
Research, project management and problem solving skills;
Analytical, critical and strategic thinking skills;
Proven ability to exercise diplomacy and good judgment;
Strong interpersonal and relationship management skills with the ability to communicate effectively, both orally and in writing, with diverse cultural groups and artists;
Ability to work independently;
Ability to maintain confidentiality;
Exemplary attention to detail with excellent planning, organizational and time management skills;
Commitment to personal growth, development, and leadership opportunities;
Ability to take initiative to participate in a culture of learning, mentoring, and sharing;
Ability to contribute to building and being a part of a positive culture;
Fluency in French is considered an asset;
Ability to work flexible hours including evenings and weekends if required.

Application

In accordance to Section 24 of the Ontario Human Rights Code, the selection will be limited to Indigenous applicants. Candidates from this group must self-identify.

Your application must include:

A cover letter outlining the qualifications and experience you would bring to the position including your experience working with Indigenous communities or an in-depth knowledge of Indigenous governance, administration and/or policy issues through lived or learned experience
A CV/resumé

No phone calls please.

Applicants with disabilities who are qualified and selected for an interview will be accommodated upon request.

Indigenous Screen Office wishes to thank all those that apply, however, only those applicants selected for an interview will be contacted. Indigenous Screen Office is an equal-opportunity employer.

Please send all applications to [email protected].

Deadline: Open Until Filled

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