Request for Proposals Matawa Education Department Early Literacy Review

Request for Proposals
Matawa Education Department
Early Literacy Review

l. Background

Matawa First Nations Education

Matawa First Nations is a Tribal Council of nine Northern Ontario First Nations located in Nishnawbe Aski Nation (NAN). The Matawa First Nations Education Department provides quality, accessible, community based educational support services for eight Matawa First Nation schools. In addition, the Education Department provides post-secondary support services and operates the Matawa Learning Centre. Further information about the Matawa First Nations Education Department and the Matawa First Nation schools can be found on our website: http://education.matawa.on.ca.

Regional Education Strategic Plan 2015-2020

The Matawa Chiefs in Assembly approved by resolution the renewed Regional Education Strategic Plan. The new strategic plan includes ten strategic initiatives, each of which has associated short-, medium- and long-term goals. The ten strategic initiatives are:

A Matawa First Nation Curriculum and Incorporation of First Nation Culture and History
Special Education
Student and Parental Supports
Minimum Standards and Reporting
Student Attendance, Retention and Completion
Teacher Recruitment and Retention
School Infrastructure
Information Technology
Post-Secondary School Readiness and Retention
Partnerships

ll. Scope of Work

Matawa Education Department Early Literacy Review

The Matawa Education Department is seeking to conduct a review of the early literacy programs currently in use in Matawa schools in order to identify priorities to support implementation of a Regional Early Learning Framework.

To this end, the Matawa First Nations Education Department is requesting proposals from qualified consultants, or firms with a demonstrated ability to provide professional services for the review of current early literacy programs to provide direction for the continued growth, sustainability and development of the Matawa First Nations schools and Matawa Education Department. Specifically, the qualified consultant or firm will be required to:

Review the Matawa First Nations Early Years Policy Framework and the Matawa Regional Education Strategic Plan and related documents;

Review applicable School Improvement Plans (SIPs), School Success Plans (SSPs), or similar documents;

Review the Matawa First Nations’ schools current early literacy programs through community and school visits and interviews with key groups; and

Prepare a report for the Matawa Education Department identifying early literacy goals, related activities and supports.

Deliverables for this contract will include:

A baseline report on the current state of current early literacy programs in Matawa First Nations schools which can be used to inform the development of long-range planning for improved programs, services and supports for the schools, as well as identifying any role Matawa Education might provide in moving this work forward; and

Recommendations for improving Matawa schools’ early literacy programs, services, and supports.

lll. Requirements for RFP

Company information

A summary of process to be followed
A schedule of activities
Final pricing, including HST
Three references from similar past projects

Schedule of Work

Activity	Description	Timeline	Deliverable
Review of Matawa	Review available documentation and	To be	Update meeting to
Education’s Early	conduct interviews, as needed, with staff	determined	discuss progress and
Years Policy	and other stakeholders regarding the		next steps
Framework and	strategic initiatives outlined in Matawa
Regional Education	Education’s Regional Education Strategic
Strategic Plan,	Plan as they pertain to early literacy.
applicable
SIPs/SSPs/similar,
and other related
documents
Conduct community	Through visiting each Matawa First	To be
visits in order to	Nations community at least once and	determined
gather data for the	interviewing education directors,
review of current	principals, applicable school staff, and
early literacy	any other applicable sources, data will be
programs	collected for the purpose of preparing a
	baseline report identifying early literacy
	goals, related activities, and supports.
Prepare baseline	Based on the reviews, visits, interviews	To be	Draft baseline report
report for the	and other related sources of information,	determined
Matawa Education	draft a baseline report with a review of
Department for	current early literacy programs and
review	recommendations for improving Matawa
	schools’ early literacy programs, services,
	and supports.
Present draft	Facilitate a meeting and discussion to	To be	Meeting facilitation
baseline report to	review the draft baseline report.	determined
the Matawa
Regional Advisory
Committee on
Education (RACE)
Revised baseline	Revise baseline report based on feedback	March 31, 2017	Final report
report	from the RACE meeting and the Matawa	or sooner
	Education Department.

V. Deadline for Submission

Accepted until filled.

Vl. Delivery Schedule

The successful consultant will complete all work on or before March 31, 2017.

VII. Queries and Clarifications

For queries and clarifications regarding the RFP, please contact:

Sharon Nate, Education Department Manager
Matawa First Nations Education
28 Cumberland Street N., 5th Floor
Thunder Bay ON P7A 4K9

Telephone:807-768-3300
Fax:807-768-3301 (fax)
E-mail:snate@matawa.on.ca