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IPAC – Administrative Coordinator

Administrative Coordinator

We will be reviewing applications and conducting interviews on an ongoing basis. The last date we will be accepting applications will be October 14, 2021.  Please follow the instructions on this page.  Applications and messages received via social media, including linkedin will not be viewed.

About IPAC

The Indigenous Physicians Association of Canada (IPAC) provides knowledge for communities, national Indigenous organizations and health care providers, advocates for Indigenous peoples’ health, and acts as a support mechanism for Indigenous physicians, residents and students. We believe in elevating the voices of our Indigenous physician leaders to greater spheres of influence to impact system-level change for the care of Indigenous people. We strive to create a work culture that values collaboration, wellness, and cultural safety. www.ipac-amac.ca

IPAC is an Indigenous national organization with non-profit and charity status. We work with Elders and Knowledge Keepers and value Indigenous ways of knowing, learning, and doing. We are currently in a significant growth phase as we add three new members to our team. This is an exciting time as we now have the resources to better respond to the expressed needs of our membership. Our 2021/2022 activities include onboarding and supporting our new team members, developing a national mentorship program, creating a framework for physician wellness and joy in work, continuing our work in anti-Indigenous racism in medical education and healthcare systems, supporting student-led initiatives, and coordinating networking and continuing education events.

The star of 2022 is the Pacific Regional Indigenous Doctors Congress (PRIDoC) that will take place July 2022 in Vancouver B.C. PRIDoC 2022 is an Indigenous-led space for Indigenous physicians, residents and medical students, health researchers, health professionals and allies. We gather around shared issues of concern related to the health and wellness of the many Indigenous communities and nations throughout the Pacific Region. www.pridoc2022.com

About the job: Administrative Coordinator

IPAC is growing and we are looking for an innovative and detail-oriented Administrative Coordinator to support IPAC staff and the board of directors by keeping us organized and on task during this exciting time and beyond. We are looking for an organized and responsible team member with a knack for improving administrative systems. This position suits someone who is a strong communicator and excellent problem solver to provide operational support to a growing team.

Given their supportive role with IPAC, the person in this position will be expected to be present for all aspects of PRIDoC July 9-15, 2022. The person in this role should be able to work independently and as part of a team. They will need to be able to manage the stress that comes from planning a large-scale event in the midst of regularly changing public health orders.

Administrative Coordinator Roles and Responsibilities

Please note that this is a new position and responsibilities may evolve over time.

-Provides administrative support for IPAC Staff and the board of directors
-Supports IPAC board meetings (last Wednesday of the month 5:00-6:00pm PST) with scheduling, agendas, notes, minutes, follow up on action items and Zoom coordination.
-Updates the IPAC and PRIDoC websites and social media accounts when we have new and exciting information to share
-Curates social media platforms and schedules posts, in collaboration with the Events and Communications Coordinator
-Co-creates and distributes the eNewsletter
-General administrative duties

Position Details

-Rolling application deadline October 14, 2021
-Ideal start date early to mid November
-Full-time employment contract
-37.5 hours/week
-$56,000.00/year
-2 weeks paid vacation (vacation blackout period: June 13 to July 22, 2022) plus one paid organization-wide closure week each summer. Date to be chosen by the team.
-4 paid Fridays of your choice off
-Health and wellness days
-Ongoing home office stipend $30/bi-weekly
-Extended health insurance benefits after the 3 month probation period as well as a $200 annual spending allowance for health and wellness
-Employees are required to have access to an adequate internet connection and a workspace where the candidate is able to participate in video conferencing
-Understanding that internet quality can be a challenge in remote areas, IPAC is committed to working with employees to compensate for costs associated with securing an adequate internet connection.
-If necessary, computer equipment will be provided.
-Due to the nature of event planning, some weekends and evening hours will be required.
-Some travel required, public health orders permitting.

Work Environment

-An opportunity to work in an environment that values Indigenous ways of knowing, learning, and doing.
-A supportive work environment that is committed to your success and development
-IPAC is a national organization, working across all time zones, with all staff currently working from home
-You’ll be joining a team of four staff members (and growing) in an organization with an engaged membership

What we are looking for in a Candidate
Potential candidates may not have everything on this list. We encourage applications from candidates who meet some of the qualifications and are excited about the job.

Must Haves
-A combination of experience and education in administrative coordination
-Enjoys solving a problem and building and improving organizational systems
-Ability to prioritize and move between diverse projects
-Resourceful and flexible
-Familiarity with the particular barriers faced by Indigenous medical students, residents, physicians, and patients, the TRC Calls to Action, the In Plain Sight Report and Joyce’s Principle
-A commitment to a culturally safe and respectful work environment
-An understanding of the importance of building and maintaining relationships with stakeholders and partners
-Excellent written and verbal communication skills in English
-Competence with Microsoft Office, Google tools and Zoom
-Confidence with learning to source and use new technological platforms and tools
-Experience using social media accounts, including Facebook, Twitter, Instagram and LinkedIn
-Ability to attend occasional meetings and events evenings and weekends

Nice to Haves
-Strong written and spoken French language skills
-Experience with pre-scheduling social media posts using tools like Hootsuite
-Experience with Wild Apricot an asset
-Familiarity with medical education, healthcare, and/or the non-profit sector

The Application Process

Please follow the instructions on this page.  Applications and messages received via social media, including linkedin will not be viewed.

All candidates are asked to fill out this form, instead of a cover letter. The form will also ask you to upload your resume in a PDF format. Note that you cannot edit your responses after they have been submitted.

If you have any problems with the form, or any questions about the position, please reach out to Melanie Osmack, Acting Director, at info@ipac-amac.ca

We will be reviewing applications and conducting interviews on a rolling basis, so anyone interested in the position is encouraged to apply early. Applicants selected for an interview will be contacted within two weeks of their applications.

The last date we will be accepting applications will be October 14, 2021.

Once the position has been filled, we will close the application form. We are thankful for all applications, and will only be contacting candidates invited for an interview.

Given the mission and nature of the activities of IPAC, First Nations, Inuit and Métis applicants will be given priority.

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